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B-272613 1 (1996-10-16)

handle is hein.gao/gaocrptaejo0001 and id is 1 raw text is: GAO United States General Accounting Office Washington, D.C. 20548 Office of the General Counsel B-272613 October 16, 1996 S.M. Helmrich Director Financial Management Division Department of Agriculture Agricultural Research Service Dear Mr. Helmrich: This is in response to your June 28, 1996 request that we grant relief from liability under 31 U.S.C. § 3527 to Dr. Quentin Jones, retired former National Program Leader for the Agricultural Research Service (ARS) Narcotics Program, for the unexplained loss of $13,900 from his account. As explained in further detail below, based on the record before us, we cannot grant relief. Background Between May 6, 1987 and June 22, 1990, Dr. Jones was a designated Chief of Field Party (CFP) at international meetings sponsored in part by ARS for foreign scientists. During this time he received five field party advances which were intended to be used to cover expenses of the scientists attending the meetings. In June 1990, Dr. Jones requested his last advance of $5,500 which, added to the remaining balance of previous advances of $8,400, totaled $13,900. On January 14, 1993, the National Finance Center (NFC) produced a Chief of Field Party report which showed that Dr. Jones had an outstanding unliquidated balance in his field party fund.1 ARS contacted NFC which verified that no vouchers had been submitted or received to liquidate Dr. Jones' outstanding balance. ARS called its financial management division to determine whether it had any original receipts or vouchers to document Dr. Jones' expenses. The financial management division found copies of some hand written notes by Dr. Jones' in his file which indicated cash disbursements to persons between mid 1989 through the beginning of 1990. 1The record submitted reflects that the discrepancy was first noted on March 31, 1992. 12431010

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