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AIMD-94-179R 1 (1994-08-24)

handle is hein.gao/gaocrptaals0001 and id is 1 raw text is: United States General Accounting Office Washington, D.C. 20548 Accounting and Information Management Division B-258184 August 24, 1994 Colonel Gerald J. Palumbo, USAF Director of Financial Management and Controller Los Angeles Air Force Base 2420 Vela Way, Suite 1467 Los Angeles, CA 90245 Dear Colonel Palumbo: This letter responds to the July 18, 1994, request from your office that we sanction the use of the Army Corps of Engineers' Prototype Electronic Signature System for your electronic commerce/electronic data interchange project at the Los Angeles Air Force Base. This project includes financial and procurement software applications. In January 1993, we issued a letter sanctioning the Corps' Prototype Electronic Signature System.' It is our understanding that you are asking for clarification on whether our sanction of this system would apply to your use. Specifically, your office is concerned because the Corps' system is still undergoing development and evaluation, and, to date, we have only sanctioned the operation of the prototype system on a test basis for the Corps' new financial management system. In reviewing the Corps' prototype electronic signature system, we evaluated oral and written information provided by the Corps. We concluded that the electronic signatures generated will provide at least the same quality of evidence as the handwritten signatures they were designed to replace. Furthermore, we stated that the prototype system's internal controls, if properly implemented, should meet our requirements and could be used in electronic contracting, procurement, and financial management applications. (We provided a general outline of the necessary requirements of electronic signatures in 71 Comp. Gen. 109 (1991).) The Corps plans to evaluate the prototype system during the first quarter of 1995. This evaluation may identify additional controls that are needed before we can sanction the operational system. However, your adoption of the Corps' Prototype Electronic Signature System is acceptable, provided that the following provisions are met: 'Electronic Signature Prototype System (GAO/AFMD-9344R, January 5, 1993). GAO/AIMD-94-179R Use of Corps Electronic Signature System Page 1

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