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B-217913.3 1 (1994-06-24)

handle is hein.gao/gaobadrla0001 and id is 1 raw text is: Comptrofler General 924236 of the United States sWahington, D.C. 20548 Decision Matter of: Accounting for Rebates from Travel Management Center Contractors File: B-217913.3 Date: June 24, 1994 DIGEST The General Services Administration may deposit commission rebate checks from Travel Management Center contractors to the general fund of the Treasury where, because of the processing costs and time involved, the agency elects not to credit rebates to appropriation originally charged. DECISION In 65 Comp. Gen. 600 (1986), we advised the General Services Administration (GSA) that federal agencies may deposit Travel Management Center (TMC) commission rebates to the credit of the appropriation originally charged the cost of employee travel. See also B-217913.2, Feb. 19, 1993. GSA advises that a number of agencies have declined to accept the TMC rebates because of the small amounts involved and the cost of processing the payments for credit to the originating account. Accordingly, the Director, Federal Supply Service Bureau, National Capital Region, GSA, asks what disposition should be made of the rebates refused by the federal agencies. For the reasons stated below, GSA may deposit the rebate checks to the credit of the appropriate Treasury general fund receipt account when the agency declines to accept them. TMC contractors are travel agents who handle travel arrangements for federal agencies pursuant to no cost contracts with GSA. The contractors do not charge the government directly for the services they provide, but instead receive commissions from transportation or lodging establishments with whom they book reservations. The rebates constitute a recovery by the government of a portion of these commissions. The Director seeks guidance regarding the proper disposition of the rebates paid to GSA by the TMCs as required by the GSA contracts. The Director states that some small agencies consider the quarterly rebate checks a nuisance because the accounting workload required outweighs the small amount of money involved, and they decline to accept them. GSA, as the contracting office for

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