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B-214146 1 (1984-10-24)

handle is hein.gao/gaobadlzf0001 and id is 1 raw text is: THE COMPTROLLER GIENERAL ODCIUION OP THE UNITEO ITATES WASHINGTON, 0. C. 20546 FILE: B-214146 OATE: October 24, 1984 MATTER OF: Lucy Tellez -- Lodging Expenses -- Necessity for Receipts DIGEST: An employee who travels with a dependent while en route to a new permanent duty station from her old station may not be reimbursed the lodgings portion of the per diem allowance, when the pertinent regula- tion gives the agency discretion to require lodging receipts, the agency so requires them in its travel handbook, and the employee fails to supply the required receipts. An authorized certifying officer of the Internal Revenue Service (IRS), Mr. Thomas N. Lyall, requests an advance decision on whether Ms. Lucy Tellez, an IRS employee, should be reimbursed $212.62 for lodging expenses claimed for herself and her 15-year old son while traveling for 4 1/2 days in her privately-owned vehicle (POV) from her old duty station to her new permanent duty station, even though she failed to keep lodging receipts. We hold that the employee's claim must be denied. Where an agency expressly provides for a per diem allowance, based on average lodging costs, to be used by an employee while traveling with family members within the contermin- ous United States, the employee must state on his or her travel voucher that the per diem was based on average lodging costs and furnish the appropriate lodging receipts in order to be reimbursed. BACKGROUND Ms. Lucy Tellez, an IRS Revenue Officer, traveled with her 15-year old son from her old duty station in -Albuquerque, New Mexico, to her new permanent assignment in Bailey's Crossroads, Virginia, using her POVI While en route to her new post-of-duty from October 24 to October 28, 1981, they stopped 4 consecutive evenings at the following locations for lodging: Elk City, Oklahoma (October 24th), Little Rock, Arkansas (October 25th),

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