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B-214204 1 (1984-10-19)

handle is hein.gao/gaobadlyx0001 and id is 1 raw text is: THE COMPTROLLER GENERAL OECISION OF THE UNITED STATUE WASHINGTON. 0.C. a0548 FILE: B-214204 DATE: October 19, 1984 MATTER OF: Loida Velilla OIGEST: An employee of the Government confirmed a motel reservation in the course of her offi- cial duties with her personal credit card for an individual traveling to participate in an agency sponsored program. The employee may be reimbursed when the room is subsequently charged to her credit card where the traveler does not use the room or notify the hotel or the agency of his change in plans. An employee of the Government, who confirms a hotel reservation with her personal credit card for an individual traveling under agency issued travel orders to participate in a Government sponsored program, may be reimbursed for the cost of the motel room when the individual stays with friends and fails to cancel the reservation.1 BACKGROUND Ms. Loida Velilla, an employee of the Small Business Administration, as part of her official duties, made a motel reservation for an individual who was not a Government employee but was authorized travel at Government expense to Washington, D.C., in order to appear on an SBA sponsored television program. When making the reservation Ms. Velilla was informed by the motel that the reservation could not be confirmed without a credit card number. To ensure a confirmed reservation Ms. Velilla used her personal American Express account number and informed the individual of the confirmed reservation. Upon arrival in Washington the person for whom Ms. Velilla had made the reservation decided to stay with friends instead of in the motel. Neither the Small Business Administration nor the motel was informed of the change in plans. Since the confirmed reservation was not cancelled, Ms. Velilla was billed $44 by the motel on her American Express account. The agency requests our deci- sion as to whether Ms. Velilla may be reimbursed under the circumstances. 1 This decision results from the request of John E. Lagos, an authorized certifying officer with the Small Business Administration. oso-,

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