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B-206706 1 (1983-05-23)

handle is hein.gao/gaobadlcf0001 and id is 1 raw text is: o i THE COMPTROLLER GENERAL DECISION OF THE UNITED STATES WASHINGTON. 0. C. 20549 FILE: B-208729 DATE: May 1983 MATTER OF: Army--Incidental Costs of Commemorative Lunche6i-for Dr. Martin Luther King, Jr. DIGEST: Army may use appropriated funds to pay obligation arising when paying guests attending a luncheon were insufficient to yield the minimum revenue guaranteed the caterer. The subsequent obligation for the deficit was related to a program designed to further EEO objectives. See 60 Comp. Gen. 203 (1981). The Assistant Comptroller -&- Finance and Accounting, Department of the Army, has requested an advance decisi~n.on whether a voucher for $355.44 from the Redstone Arsenal Officers Club may be certified for payment from appropriated funds. The voucher supports a claim arising from a contract which an employee of the United States Army Missile Command, Redstone Arsenal, signed with the Officers Club. The Officers Club promised in the contract to cater a luncheon sponsored by the Missile Command in commemoration of Dr. Martin Luther King, Jr. The contractual arrangement may be ratified in order to permit payment. On January 15, 1982, the Missile Command sponsored a 4th annual commemoration for Dr. King. The commemoration included a luncheon and a luncheon speaker who was paid an honorarium. Both Government employees and members of the local community were invited to attend the luncheon. The project officer, an employee of the Missile Command, signed a contract with the Officers Club under which at least 540 guests were expected to attend and the club was guaranteed a minimum of $3,240 in revenue. Those attending were to be charged $6 each. Due to inclement weather, a large number of the ex- pected guests failed to attend. Although some of the food which had been prepared for the luncheon was diverted by the Officers Club to other guests, thus resulting in a credit against the amount due under the contract, there neverthe- less remained a balance of $355.44 owed to the club. Con- cerned Citizens of Alabama, a private group, voluntarily assumed this liability, paying $355.44 to the Officers (0 Q 7 ig 57 C _ /,-;? / q (4, ;'

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