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B-183969,B-183985 1 (1975-07-02)

handle is hein.gao/gaobadcrw0001 and id is 1 raw text is: I P'E CISIi N THE COMPTROLLER GENERAL OF THE UNITED STATES W AwSHINGTON D.C. 20548 NIT V,1 FILE: B-183969- DATE: JUL 2 1975 B-183985 MATTER OF: Administrative error - retroactive promotions - Department of Health, Education, and Welfare DIGEST: About 300 proposed promotion actions were delayed from 2 weeks to several months before being effected due to breakdown in processing the actions, Where the only officer authorized to approve such actions has not done so there is no administrative error that would permit making such actions effective retroactively. The Assistant Secretary for Administration and Management, Department of Health, Education, and Welfare (HEW), requests general authorization to effect about 300 promotions retroactively where alleged ineffective management coupled with an unusually heavy workload resulted in the breakdown in the processing of personnel actions at one of the agency's regional offices. The agency states that new personnel processing procedures desiened to prevent another breakdown have been adopted. In per- tinent part the agency describes the problem as follows: Meanwhile, we have had to deal with the situation as it existed a few months ago. When the Department's headquarters representative arrived at the regional office and began to exercise the authority delegated to him, he found a backlog of approximately three hundred promotion actions in the regional personnel office in various stages of completion. All of these actions had been in the personnel office from one to five months; most of them were career ladder promotion actions where the determinations to be made were relatively simple and failure to complete action on them was due entirely to a breakdown in procedures. SF-52's requesting the promotion actions to be taken were found in desk drawers, stacked in boxes on the floor, buried among other papers on employees' desks, and even filed in personnel folders though the SF-50 had never been prepared. Some of these SF-52's had been reviewed by a personnel staffing specialist who had initialed them to show that regulatory and policy requirements had been met; some had been initialed by 674i ,1 .

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