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B-242185 1 (1991-02-13)

handle is hein.gao/gaobadbzg0001 and id is 1 raw text is: Comptzeller Genera of the United States 197 WaddlztnuD.C.ENMS Decision ,7A Matter of: Soil Conservation Service--Payments to be made to Contractors Based on Facsimile Invoices rile: 8-242185 Date: February 13, 1991 DIGEST Soil Conservation Service (Service) may make payments to a contractor based on facsimile invoices as long as the.Service has adequate internal controls to guard against fraud and overpayments, and it determines that accepting facsimiles is beneficial to and cost-effective for the government. DECISION By letter of October 2; 1990, the Director, Financial Management Division, Soil Conservation Service (Service) asked whether the Service can make payments on facsimilel/ invoices subaitted by a contractor or if, instead, the-contractor has to submit original invoices before the agency. can make payments. For the reasons stated belok, we conclude that the Service may, pursuant to the guidance provided in this decision, make payments to a contractcr based on facsimile invoices. BACKGROUND The Service employs several contractors to assist in the development and installation of soil conservation measures. In order to receive payment for services rendered, the contractor must submit to the contracting officer an invoice providing a detailed list of all costs incurred. The contracting officer verifies the accuracy of the invoice then sends it to the certifying officer for payment. The certifying officer reviews the invoice and decides whether or not to certify a voucher authorizing payment to the contractor. Recently, one of the Service's contractors asked that it be allowed to submit facsimile invoices to the Service instead of original invoices. The Service endorses the use of facsimile invoices, given the state of technology. In support of its 1/ Facsimile refers generally to the document that is generated when the sender uses telephone lines to transmit an exact reproduction of the original document to the receiver. 67/cr I -1 ,, dNWILVMMU&INWAS000- a

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