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093040 1 (1970-12-30)

handle is hein.gao/gaobacwxu0001 and id is 1 raw text is: D 43O6 0 UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 CIVIL DIVISION LM093040 Deer Dr. Melroy: We have made a review of financial records and procedures for the purpose of settlement of the accounts of the certifying officers at the National Science Foundation (NSP) through June 30, 1970. Our reviev vas directed primarily toward an evaluation of the effectiveness of the financial management system under which NSW'Fs accountable officers are carrying out their responsibilities. We made such tests of financial transactions as we considered appropriate under the circumstances, including examination of dis- bursement vouchers; verification of imprest fund cash balances; re- view of travel procedures, mailroom operations, and property manage- ment: and reconciliation of statements of transactions and balances shown 1T T.S. Treasury books. Our work did not include a detailed examinAtion of payrolls and related transactions nor a test of the current payroll procedures pending the conversion of NSF's payroll to its data processing system, which is currently in process. Our review disclosed certain weaknesses in procedural matters which we believe merit your attention. These matters were discussed with appropriate NSF officials and consideration has been given to their comments in this report. Our findings and recommendations are presented below for your information and appropriate corrective action. NEED FOR IPROVED ACCOUNTABILITY OVER BEST DOCUMENT AVAILABLE PROPERTY Our review showed that NSF's procedures and practices for controlling property did not provide readily for accurate, timely, and current accountability for seriallyr--numbered equipment such as typewriters, adding machines, and calculators. NSF's property system was designed to provide a perpetual inventory of its property. NSF's instructions for maintaining accountability and control of property require that a record be maintained for each item of serially-numbered equipment showing, among other things, the assigned location of the item. However, the instruction did not provide for prompt reporting of the relocation of such eouipment so that the pro- perty records can reflect the new location. 1(301

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