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B-260753 1 (1996-01-11)

handle is hein.gao/gaobacwvc0001 and id is 1 raw text is: United States General Accounting Office Washington, D.C. 20548 Office of the General Counsel B-260753 January 11, 1996 Mr. John S. Nabil Director, Defense Finance and Accounting Service Denver Center 6760 E. Irvington Place Denver, Colorado 80279-8000 Dear Mr. Nabil: This responds to your letter dated March 7, 1995, requesting relief from liability on behalf of four accountable officers for an improper payment in the amount of $1,254. The improper payment resulted when a check was issued for a travel advance to S. Sgt. Scott G. Franklin after he had already been paid in cash. We conclude that Capt. Dale R. Carlson and Mrs. Gertrude Noel did not make the improper payment; relief is therefore unnecessary. With regard to Mr. James Dockter and Mrs. Julane Wood, relief is granted. On November 2, 1992, the Accounting and Finance Office at F.E. Warren Air Force Base (Finance Office) mailed a check for a permanent change of station (PCS) claim payable to Sergeant Franklin in the amount of $1,254. Sergeant Franklin did not receive the check and on November 10, 1992, he so notified the travel section of the Finance Office, claiming that the check had been mailed to the wrong address. On November 12, 1992, S. Sgt. Jon Goldtrap, in violation of Air Force Regulations, prepared a voucher to pay Sergeant Franklin the $1,254 in cash. Air Force Regulations specify that when a certified U.S. Treasury check has been reported as lost, recertified payments must be by a new numbered (not a control or substitute) replacement check issued to a recipient based on a claim against the original check. AFR 177-108, ch. 9, para. 9-2(e). The Finance Office's cashier, Mrs. Gertrude Noel, upon receipt of Sergeant Goldtrap's voucher, paid cash to Sergeant Franklin on November 12. Several weeks later, on December 9, 1992, Mrs. Julane Wood, Chief of Paying and Collecting, unaware that Sergeant Franklin had been paid in cash, authorized the issuance of a second check to replace the check that Sergeant Franklin claimed not 15614

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