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092747 1 (1970-04-28)

handle is hein.gao/gaobacwqk0001 and id is 1 raw text is: z UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D C 20548 CIVIL DIVISION April 28, 1970 Dear Mr. Bruce: The General Accounting Office has made a review of the policies, procedures, and practices relative to the taking of cash discounts on voucher payments in fiscal year 1969 by the Indian Affairs Data Center (Date Center), Bureau of Indian Affairs (Bureau), Albuquerque, New Mexico. Our review was performed primarily at the Data Center and at the Navajo Area Office, Gallup, New Mexico. Cash discounts are frequently offered by commercial firms as an inducement to a purchaser to pay bills promptly. The discount period on Government purchases begins on the date the goods are received or the date of receipt of a correct vendor's invoice at the designated billing point, whichever is laterf unless the'contract or invoice specifically states otherwise. If the last day of a discount period falls on a Sunday or holiday, the next workday is within the disoount period. If payment is not made within the discount period, the gross amount of the invoice must be paid, Discounts should be taken when the Vendor has made an express offer of discounts, including instances where the invoice dontains discount terms even though the bid, contract, or other document is silent on discounts or provides for payment without discounts. It is the Bureau's policy to process discount vouchers promptly in order to obtain the discounts offered to the Government. The functions of the Indian Affairs Data Center, Albuquerque, New Mexico, include the processing of invoices and billing documents received from area offices of the Bureau to ensure prompt and accu- rate payment. Payment is made by the Regional Disbursing Officer, U.S. Treasury, Denver, Colorado. The various field and area offices of the Bureau are required by Bureau regulations to submit receiving reports, invoices, and related documents to the Data Center. These documents show that the items or services have been accepted by the Government and that pay- ment should be made. A disbursements branch within the Data Center performs the processing and scheduling of vouchers for payment by the U.S. Treasury.

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