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089052 1 (1976-09-10)

handle is hein.gao/gaobacvbg0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D C 20548 COMMUNITY AND ECONOMIC DEVELOPMENT DIVISION September 10, 1976 The Honorable Robert M White Administrator, National Oceanic and ' Atmospheric Administration Department of Commerce Dear Dr. White We recently completed a review of the coastal zone management program pursuant to a joint request of the Chairmen, Senate Committee h on Commerce and the National Ocean Policy Study A draft report on the results of the review was forwarded to you for comment on May 7, 1976 Although the request did not specifically cover the procurement activities of the National Oceanic and Atmospheric Administiation(NOAA), we did note certain procurement actions of the Office of Coastal Zone Management (OCZM) which we believe warrant your attention In summary, we found that OCZM --has been without the benefit of a procurement plan based on anticipated or actual needs, --has not adequately controlled or monitored its procurement actions, and --exceeded its procurement authority on several occasions The scope of our review and findings are discussed more fully in the following sections BACKGROUND It is Department of Commerce (DOC) policy that an office requiring supplies or services use Form CD-45 (Supply, Equipment or Service Order) not only as the requisition but also as the purchase/delivety order, invoice, and inspection and receiving report The requesting office assigns sequential document control numbers to each CD-45 piocurement action originating within its office and requests necessary administra- tive clearances at the time they are submitted to the procurement office for processing Effective March 1, 1975, the NOAA procurement officer's authority to make small purchases, i e , purchase orders, was increased from $2,500 to $10,000 Those over $10,000 are sent to the DOC

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