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089046 1 (1976-09-29)

handle is hein.gao/gaobacvbd0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE O 'o cou# WASHINGTON, D C 20548 GENERAL GOVERNMENT September 29, 1976 DIVISION Mr Sam D Starobin, Director Department of General Services District of Columbia Government Washington, D C 20004 Dear Mr Starobin* The General Accounting Office (GAO) has been studying the District's procurement system to determine (1) if benefits would accrue from a more centrally managed procurement system and (2) how effectively and economi- cally goods and services are acquired for city agencies We are studying the policies, procedures, records, and management controls used by the Department of General Services (DGS) in its purchasing operation, specifi- cally by the Bureau of Materiel Management Our survey has been limited to studying how goods were procured We are surveying other departments and intend to issue a report on each department We also intend to issue a report on the District's procurement system During the course of our survey, we identified the following matters which warrant attention Your comments and those of your staff have been considered in preparing this report LONGSTANDING PROBLEMS IN ESTABLISHING AN EFFECTIVE CITY-WIDE PROCUREMENT AND SUPPLY PROGRAM In 1959, GAO recommended that the District centralize responsibility for service functions, including procurement and supply GAO noted that the procurement and warehousing of common materials and supplies on a decentralized basis was uneconomical and hindered the adoption of uniform polities and procedures In 1969, GAO again suggested greater centralization of staff in a single purchasing office to effectively monitor decentralized purchasing activities Improvement was recognized as being contingent upon develop- ment of a District-wide supply management program, including requirements ~t~tr~O 3'5o? 4L

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