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B-189084 1 (1979-01-03)

handle is hein.gao/gaobacubu0001 and id is 1 raw text is: ' AO....' oc &t nfA 0 0f0 tiql0 United States General Accounting Office Office of Wrshington, DC 20548 t General Counsel I In Reply ,'¼-. oReferto: 189084 Mr. Jerome AIMles r0 97 Director of Finance 1 . 411, Office of the Secretary Department of Agricultura Dear Mr,. iles:. This is iii response to yourjFrequet for reltef for Borbara-Ar-tiirit, a -cashier-o f-the-Food--and--Nutr-ition-Service-{N)-epartment-Art. culturei,-for the loss of $650 in Government' funds wht-le-in-her--harge, '5 % 0 On December 12, 1972, Clair E. Beasley, Chief) Fiscal Branch, Finance 00 and Program Accounting Division, FNS, requested that the necessary action a be taken to establish an imprest fund in the amoun;.of $2,000. (Thia amount was increased to $3,000 on February 15, 1974.) The funds were to be disbursed to FNS pers9nnel requiring travel advances. It was requested that Ms. Grant be designated the Principal Class A Cashier and Arlene T. Reed, the Alternate Class A Cashier. By memorandum dated January 11, 1973,.Mr. Beasley was advised that establishment of the fund had been approved and that the appointment of Ms. Grant and Ms. Reed as ciashiers had been made, Ms. Grant was sent a copy of the Manual of Procedures and Inntructions for Cashier Operation by the Chief, Special Paymenr; Branch, Fiscal Service Bill of Accounts, Treasury Department, with ttfe advice that It will be appreciated if careful attention is given to the manual as a whole. Ms. Grant has said, however, that she did not have time to read the manual. because of her work load and that she was not given adequate guidelines or desk-top procedures when she was assigned responsibility for the fund. In seeking relief for Ms. Grant, you stated that there were some extenuating circumstances which might have a bearing on this shortage. You refer to a change'in the system for replenishing imiprest fund cash and inadequate recordkeeping procedures which, you felt'1 establish a lack * of evidence showing that Ms. Grant was negligent. It appears from the record, however, that this system :hange, even if it could be considered as having a bearing on the shortage, occurred after the date (January 28, 1975) the fund was found to be short at least $450.

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