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B-259760 1 (1995-06-12)

handle is hein.gao/gaobabljh0001 and id is 1 raw text is: B-259760 June 12, 1995 Robert Norcom Auditor Tri-State Motor Transit Company P.O. Box 113 Joplin, MO 64802 Dear Mr. Norcom: We refer to your letter on behalf of T&-State Motor Transit Company dated December 8, 1994, requesting review of the General Services Administration's (GSA) denial of Tri-State's claim for additional charges of $275.50 on Government Bill of Lading (GBL) transaction C-8,773,819. GSA issued a Settlement Certificate on January 17, 1995, again denying this claim on the merits after clarifying factual issues. However, on February 21, 1995, GSA reported to us that it now disputes the timeliness of this claim because the Navy paid the original bill for GBL C-8,773,819 on September 28, 1990, and GSA's date stamp on the Public Voucher for Transportation Charges (Standard Form (SF)-I 113) involving your firm's claim indicates that GSA did not receive it from your company until September 30, 1993. Under 31 U.S.C. § 3726(a)(2), the Administrator of General Services may pay a carrier's claim for additional charges if, in relevant part, it is received not later than 3 years after payment of the original bill for transportation services. You contend that GSA actually received the claim on September 28, 1990. To support this position, you offer copies of Tri-State's business records. Those records consist of a copy of a plain piece of paper with about 90 GBL-type numbers handwritten on it, including the number of the GBL transaction in issue. The number 5693133 456 also appears at the top of this paper. Tri-State provided what appears to be a copy of an Airborne Express Cartage Record, where one of the shipment numbers listed is 005693133 456. This shipment was received by ',C. Moore on September 28, 1993. It is not disputed that C. Moore is an employee of GS-A_'s Office of Transportation Audits. However, this number does not necessarily prove that the subject GBL transaction number was actually received by GSA on the indicated date rather than the date shown by the GSA stamp. 857612

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