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B-146743 1 (1973-12-11)

handle is hein.gao/gaobablcd0001 and id is 1 raw text is: RESrRICTED . Not to be released o 00 e e ne Atcointing Office except on the 1 ~s~s o speci 0p.r21 jby the Office of Congress ional elat ons • ~ i kePt b l eord of Whi ch UNITED M&~ #yc6OeDiiIr1PF&' WASHINGTON, D.C. 20548 LOGISTICS AND CO)MMUNI1CATIONS'RLAE B-146743 DEC 11 1973 The Honorable Henry P. Smith III 01 House of Representatives Dear Mr. Smith: Your October 15, 1973, letter enclosed correspondence from Mr. J. J. Upson, President, The Upson Company, Lockport, New York, and requested our advice on h &e d uce tj&evast stokileords atncotse; rs and, at the same time, make this paper available for recirculation. The General Accounting Office also has been concerned with the increasing volume of records being stored in these centers. This concern was expressed in our August 13, 1973, report to the Congress entitled Ways to Improve Records Management Practices in the Federal Government (a copy is enclosed), which was the report referred to in the Washington Report article. However, the statement in the article that our report indicates the ocean waters between Washington and Cairo would be a good place to bury a lot of the records is the reporter's conclusion, not ours. The report pointed out that Public Law 90-620 authorizes the National Archives and Records Service of the General Serv- if ices Administration to provide for the efficient and economical /2 management of records and to develop, promote, and coordinate methods to insure that agency records of continuing value are preserved and that those no longer of value are systematically destroyed. We concluded that the National Archives and Records Service could be more effective in reducing the length of time records are stored at Federal records centers by (1) establish- ing closer surveillance to insure more complete and up-to-date agency records control schedules, (2) developing a better method of evaluating the validity of the record retention periods speci- fied by the agencies, and (3) instituting better procedures for removing from storage those records eligible for disposal.

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