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B-201840 1 (1981-04-06)

handle is hein.gao/gaobabjzw0001 and id is 1 raw text is: GAO--7 5 United States General Accounting Office Office of Washington, DC 20548 General Counsel In Reply Refer to: B-201840 April 6, 1981 Mr. William E. Foley q Director, Administrative Office of the United States Courts / Dear Mr. Foley: . --/.5-- / ,# ', ,, / This is in response to your letter of January 14, 1981, requesting that the El Paso divisional office of the United States District Court for the Western District of Texas be relieved of liability for a loss or theft of $1,000. The record indicates that between October 1 and October 7, 1976, the divisional office incurred a $1,000 shortage that was discovered by court personnel preparing the bank deposit for October 8, 1976. The monetary receipts for the week in question totaled $14,915.35, whereas the actual monies on hand amounted to only $13,915.35, creating the $1,000 variance. The El Paso divisional office made deposits once a week, and all deputy clerks in that office received collections and had access to the cash drawer, which was left unlocked. An agent for the Federal Bureau of Investigation investigated the loss and interviewed a deputy clerk and a financial clerk in the El Paso office, and a poten- tial suspect who denied taking the money and consented to a polygraph test. The investigating agent advised that this individual did not practice deception in response to questions concerning the missing $1,000. The FBI was unable to designate a suspect and completed its investiga- tion on April 20, 1977. You further state that your Division of Financial Management has concluded that responsibility for the loss cannot be placed upon any one individual because all deputy clerks had access to the money; the loss was not discovered until after a week's receipts had been accumulated; money collected was kept in an unlocked drawer; and proper internal con- trols were lacking. (A comprehensive internal control system has since been installed.) Your request for relief is based upon Comptroller Gen- eral Decision B-191440, amended May 25, 1979. While the facts in this case do appear quite similar, there is no reason to consider your request further for the reasons explained below. 0 f.

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