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PLRD-82-30 1 (1982-01-12)

handle is hein.gao/gaobabcwn0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 p~tOCU~g)4D4, LOGItSTICS. AND READINM DIVISIONy RELEASED B-205853 JANUARY 12,1982 The Honorable Pete McCloskey, Jr. House of Representatives 117487 Dear Mr. McCloskey: Subject: Voucher Approval Procedures at the Peninsula Branch of the Defense Contract Audit Agency (PLRD-82-30) In your May 19, 1981, letter, you'asked us to review voucher approval procedures at the Peninsula Branch of the Defense Con- tract Audit Agency (DCAA). In correspondence to you, the Penin- sula Industrial Medical Clinic indicated that DCAA --had delayed approval of payments under two contracts the Clinic had with the Ames Research Center of the National Aeronautics and Space Administration (NASA) and --had requested data that required an extensive accounting to satisfy a vague set of needs. In summary, we found that: --Payments totaling about $230,000 were delayed because the Clinic had not billed NASA for incurred costs as required by the contracts and was unable to provide supporting information on incurred costs when requested. In addition, if DCAA had pursued its requests tor the supporting data, the delays might have been shortened. --DCAA did not require an extensive accounting, but it did request data, as required under contract terms, to support costs claimed for reimbursement by the Clinic. To comply with DCAA's request, the Clinic incurred additional costs for accounting services because it had not kept its records in a format that made the information readily available. Except for the delays occurring with vouchers submittod by the Clinic, our review of payment procedures showed that, because there were no difficulties in obtaining supporting cost data where necessary, there were no delays in approving payments under other contracts. i7 ' Q5o (942046)

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