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GGD-81-59 1 (1981-04-27)

handle is hein.gao/gaobabbvo0001 and id is 1 raw text is: 


                     UNITED STATES GENERAL ACCOUNTING OFFICE
                             WASHINGTON, D.C. 20548


GENERAL GOVERNMENT
    DIVISION

       B-202925
                                                    APRIL 27,1981


       The Honorable Caspar W. WeinbergerII
       Dear Mr. Secretary:                                    115050


            Subject:    d To Establish Retention Periods and
                      Optimal Time for Microfilming Military
                      Personnel Record5(GGD-81-59)

            The General Accounting Office reviewed the official per-
       sonnel records of active duty officers and enlisted men and
       reservists in the Army, Air Force, Navy, and Marine Corps to
       evaluate the manner in which the records were being maintained.
       The four services maintain their personnel records in several
       locations throughout the United States. The following chart
       shows the approximate number of records maintained by each
       service.


                                          Number of
                  Service             personnel records

                  Army                    1,250,000
                  Air Force                865,000
                  Navy                      915,000
                  Marine Corps              350,000

            Although we found that the records generally were being
       maintained in a competent manner, we identified two areas where
       improvements could result in substantial savings.

            --The Army and Navy have not established retention periods
              for personnel records.

            --The Air Force, Navy, and Marine Corps have not developed
              formal cost benefit analyses to determine the most effi-
              cient time to microfilm personnel records.

       RETENTION PERIODS

            The four services do not have approved retention periods for
       military personnel records as required by the Federal Property
                                                           (941213)








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