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LCD-78-115 1 (1978-06-06)

handle is hein.gao/gaobaaxke0001 and id is 1 raw text is: DCCUMENT 1BESU1ME 06216 - (L'15866171 Aqencies' Implementation of and Ccurliance with the Privacy Act Can be Improved. LCD-78-115, --130441. June 6, 1978. 27 pp. + appendix (i pp.). Report to Jdmes T. McIntyre, Jr., Ciiector, Office Ct Management and Budget; by Victor L. Love, Directc, General Government Div. Issue Area: Federal Information: Iialementing the Privacy Act of 1974 (1401). Contact: Logistics and Communicaticn Lik,. Budqet Function: General Government: Ge, eral Property and Fecord Manaqement (804). Organization Concerned: Department of Agriculture; Department of the Navy; Department of the Army; Department of Commerce; Department of the Air Force; Department of Health, Education, and Welfare; Department of Justice; Dep&rtment of Labor; Department ot State; Department at Iransicrtation; Department or the Treasury; Veterars Administraticn. Authority: Privacy Act of 1974 (P.1. S3-579). Freedom of Information Act. CMb Circular A-1Cb. The Privacy Act of 1974 provides certain safeguards tc individuals against invasicn of privac) b) requiring Federal agencies to estabiish rules and procedures tur sairtaining and protectinq personal data in agency reccrd systems. As of December 31, 1976, Federal agencies had 6,753 systeus cf records which contained 3.85 billica records atout individuals, and operating costs relevant to the act fcr the year eDded September 30, 1976, were an estimated $36.6 million. Findings/Conclusions: Agencies are making a ccrcerted effort tc implement and comply with provisicnz cf the act, but improvements are neaded. Three systems o recoi:ds had not keen published in the Federal Register, btt action as being taken to comply with this requirement. In several instances, forms used for collectinq information from individuals did nct ¢cotain required notices about intormation disclosure. According to officials, a policy of providing access to intcrmaticn was followed, and data identifying confidential sources of information were deleted. Agencies must keep an accurate dccounting o4 statistics for certain disclosures, and the accounting must be available to the sutject ufcn request. The estimated cost for aqencies to acccurt fCr disclosures tor the year ended september 30, 1976, was $3.4 millicn. The adequacy of disclosure acco Atinq could 1ot be readily determined because of the methods usco. Mieductions in pa~.Fej:WOtK and Etaff time might be achieved by eliminating duplication and changing certain accounting procedires. Emplcyees were receiving Privacy Act traininq, but the adequacy o training was nut tully e .Juated. Recommenlations: The Ortice- of Managesent and Eudget should: encouraqe heads of departments and aqErcias tc revieb periodically the manner in which requiremEnts of the act are

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