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GGD-77-35 1 (1977-05-19)

handle is hein.gao/gaobaavsq0001 and id is 1 raw text is: DOCUMENT RESUME 02193 - [A11452571 (Restricted) Audit of the Stationery Revolving Fund: Fiscal Year 1976. GGD-77-35; B-114862. may 19, 1977. 6 pp. * 4 enclosures (4 pp.). Report to Edmund L. Renshaw, Jr., House of Representatives: Clerk of the House; by Robert F. Keller, Acting Comptroller General. Issue Area: Accounting and Financial Reporting (2800). Contact: General Government Div. Budget Function: General Government: Legislative Functions (801). Organization Concerned: House of Representatives: Office Supply Service. Congressional Relevance: House Committee on House Administration; House of Representatives: Clerk of the House. Edmund L. Renshaw, Jr. Antiarity: 2 U.S.C. 46b-1. An audit of the Stationery Revolving Fund of the House of Representatives for the fiscal year ended June 30, 1976, indicated that there is a need for more effective inventory controls and improved purchase controls. Findings/-onclusions: The Office Supply Service did not reconcile its cash account with the House F'.nance Office control account during fiscal year 1976, but it die adopt a procedure in September 1976 for monthly reconciliations of the Revolving Fund cash account with the control account. Recommendations: The Office Supply Service stock clerks should properly document all merchandise exchanged with the Senate Stationery Store or with vendors, and such exchanges should require the prior approval of the Chief of the Office Supply Service. The stock clerks should also keep separate inventory cards for items stored in the Rayburn, Cannon, and Longworth storerooms and use transfer slips to document merchandise transfers. Procedures should be adopted for recording all high-volume icems on inventory cards and recording receipt and issuance of these items as for other stockroom merchandise. The Chief of the Office Supply Service should designate one employee to establish a filing system for controlling credit requests. This employee should review the file at the end of each month and send a followup letter for all requests outstanding for 3G days, asking for either credit or a check for the amount of the credit. Be should notify the vendor on all requests outstanding for 60 days that the requested credit will be applicd to the vendor's next invoice. (SC)

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