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GAO-16-98R 1 (2015-10-16)

handle is hein.gao/gaobaajip0001 and id is 1 raw text is: cAO U.S. GOVERNMENT ACCOUNTABILITY OFFICE 441 G St. N.W. Washington, DC 20548 October 16, 2015 The Honorable Roy Blunt Chairman The Honorable Charles E. Schumer Ranking Member Committee on Rules and Administration United States Senate Senate Stationery Room Revolving Fund: Audit of Fiscal Year 2014 Cash Receipts and Disbursements The Senate Stationery Room provides for the sale of stationery to members of the Senate, Senate staff, and other Senate committees and authorized organizations. This includes the sale of office and administrative supplies, flags, and special order items such as business cards. All sales receipts are taken to the Senate Disbursing Office for deposit into the Senate Stationery Room Revolving Fund (Fund). The Senate Stationery Room then uses the cash receipts to purchase inventory items for resale and supplies and to pay for other service expenses.1 The Senate Disbursing Office makes disbursements on behalf of the Fund. On April 8, 2015, you requested that we conduct an audit of the cash receipts and cash disbursements recorded in the Fund for fiscal year 2014. This report presents the results of our audit of the Senate Stationery Room's cash receipts and disbursements as recorded in the Fund during fiscal year 2014. In summary, we found that recorded cash receipts of the Senate Stationery Room for fiscal year 2014 were accurate and supported by documentation approved by authorized management. In addition, we found that recorded cash disbursements of the Senate Stationery Room for fiscal year 2014 were accurate, generally supported by documentation approved by authorized management, and consistent with the purpose of the Fund. However, our testing identified instances in which the Senate Stationery Room could enhance its policies and procedures covering its disbursement processes, and we are making three recommendations for improvement. Objective, Scope, and Methodology Our objective was to determine whether recorded cash receipts and disbursements for the Fund for fiscal year 2014 were accurate and supported by documentation approved by authorized management, and whether recorded cash disbursements for the Fund for fiscal year 2014 were consistent with the purpose of the Fund. To achieve our audit objective, we reviewed the Senate 1Salaries and benefits of Senate employees who work in the Senate Stationery Room are not paid from the Fund; rather, they are paid from the Salaries, Officers, and Employees appropriation account of the Senate. Additional costs of the Senate Stationery Room, such as rent and utilities, cannot be readily determined and are covered by funds appropriated to the Architect of the Capitol. GAO-16-98R Senate Stationery Room Revolving Fund Page 1

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