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7 Bus. Info. Alert 1 (1995)

handle is hein.journals/busiale7 and id is 1 raw text is: B 1 on A ftAJId What's new in business publications, databases, and research techniques Volume 7, No. 1 January 1995 Contents When Disaster Stilkes Database Report New Publications 1 6 8 Publishers 16 Index 16 When Disaster Strikes By Nina Wendt The message is clear-emergencies and disasters do occur. Yes, they happen to other people, but they can also hit you. Another thing is clear about emergencies: they come in all shapes and sizes. An emergency can be as small as one PC crashing, or as devastating as an earthquake-and all levels in between. Whatever the emer- gency, however large or small, it can wreak havoc on everything-your library, your books and materials, your staff members, and your work. In an environment where disasters can no longer be confined to big firms, big cities, or someone else, the librarian who takes the time to assess resources and plan for recovery in case of emergency will recover fastest and with the least amount of loss . .. no matter what the emergency. The excerpt below is from the book, Managing Emergency Situations in Law Firms: Minimizing the Damage*. This excerpt is followed by four librarians' experiences, which were collected for this article. The law library generally represents a significant investment of firm resources, so the more recovery decisions that can be made during the planning process, the more rapid and cost-effective the library recovery will be. The planning process should include assessing what materials can be replaced with another form that may be cheaper or occupy less space. It is generally not possible or necessary to duplicate library materials, so disaster planning should include making agreements for using alternate facilities and identifying public research libraries and determining their use policies. Having this information in the disaster plan will ensure that attorneys have access to research materials as soon as business operations are resumed. Restorative measures to be activated include damage recovery, feasibility of moving the library to temporary space, and replacing library materials that cannot be repaired or restored. * Store a copy of the following items offsite: * Current copy of library catalog, serials information including routing list, budget expenditures, and backup database installation disks. * Vendor list with account numbers, addresses, representative contact information. * American Association of Law Libraries and local library association directories. * Library furniture and equipment inventory. * Union lists (holdings of other area libraries). * Copies of library policies, space plans, and library forms. * Current and accurate count of library volumes for space planning purposes. * Keep a list of essential library materials, e.g., frequently used reference books that will enable librarians to provide basic reference services. If determined ahead of time, this list will enable library staff to retrieve essential materials, if brief access to the building is permitted. * Prioritize volumes and subscriptions for replacement purposes. continued on next page

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