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GAO-05-402R 1 (2005-03-31)

handle is hein.gao/gaocrptarlf0001 and id is 1 raw text is: SGAO Accountability * Integrity Reliability United States Government Accountability Office Washington, DC 20548 March 31, 2005 Brigadier General Charles W. Fletcher, Jr., Commanding General Military Surface Deployment and Distribution Command Department of the Army 200 Stovall Street Alexandria, VA. 22332-5000 Subject: Payment Processing: Documentation Procedures For Electronic Billing and Payment Under the Families First Personal Property Program Dear General Fletcher: This letter responds to your request for our views on whether certain payment procedures included in the Defense Department's (DOD) proposed Families First Personal Property Program' conform with relevant criteria in GAO's Policy and Procedures Manual for Guidance of Federal Agencies. As you know, Families First is a DOD initiative to reengineer its processes for transporting household goods and personal property for its service members and civilians. Your request is in response to a Defense Finance and Accounting Service (DFAS) recommendation that DOD seek our views specifically on whether the proposed procedures for electronic billing and payment meet the supporting documentation requirements in Title VII of GAO's Policy and Procedures Manual for Guidance of Federal Agencies. While the General Services Administration (GSA) is responsible for issuing federal regulations for transportation, including moves of household goods and personal property as well as agency prepayment and postpayment audit requirements for transportation payments, we are responsible for issuing fiscal guidance based on authorities in the U.S. Code. We considered DOD's proposed process of electronic billing and payment in light of our requirements established in Title VII for disbursements and related documentation. Our views are based on our understanding of DOD's planned implementation of the Families First program on a conceptual basis. We 'The Families First program is being implemented over three phases. In reviewing a draft of this report for factual accuracy, SDDC indicated that the procedures for billing, payment, and supporting documentation, which are the subject of this request, were implemented as part of Phase I on March 29, 2005. 2Federal regulations for transportation are published in the Code of Federal Regulations, 41 C.F.R. Parts 102-117 and 102-118 (2004). 3General authorizations and requirements for agency accounting and auditing are set forth in numerous statutes, primarily in chapter 35 of Title 31, U.S. Code. The fiscal guidance in Title VII is based on the Comptroller General's authority to settle accounts of accountable officers and conduct audits. GAO-05-402R DOD Transportation Payment Documentation

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