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GAO-02-367R 1 (2002-02-01)

handle is hein.gao/gaocrptaooj0001 and id is 1 raw text is: SGAO Accountability * Integrity * Reliability United States General Accounting Office Washington, DC 20548 February 1, 2002 The Honorable William Lacy Clay The Honorable Carolyn B. Maloney House of Representatives Subject: Census Monitoring Board: Review of Congressional Side Shutdown Activities In an October 1, 2001, letter, you expressed concerns about certain shutdown activities of the Congressional side of the Census Monitoring Board (CMBC), which under statute ceased to exist on September 30, 2001. As agreed with your offices, we reviewed eight areas of CMBC shutdown activities. We were not requested to nor did we review similar shutdown activities of the Presidential side of the Census Monitoring Board (CMBP). We visited the site of the former CMBC offices on October 1, 2001, to ascertain if former personnel were present and to observe shutdown activities being conducted by the Government Printing Office (GPO). CMBC had entered into an interagency agreement with GPO to pay CMBC bills and to provide administrative support services. We obtained CMBC financial and other information from GPO and interviewed GPO officials who were directly involved with CMBC shutdown activities. We examined CMBC documents to determine financial cutoff procedures and conducted other audit tests as necessary. Our work was conducted from October through December 2001 in accordance with U.S. generally accepted government auditing standards. On January 14, 2002, we briefed your staff on the results of our review. This letter transmits the material from that briefing, which disclosed that: Four CMBC personnel were present at CMBC's former office on October 1, 2001, but performed no substantive government action. Over $14,000 was obligated and paid for telephone, cable, internet, computer, copier, and water services to be provided after CMBC's statutory termination date. These prepayments were not proper and should not have been certified and paid. GPO was requesting reimbursement from vendors for services that were not properly provided. GPO acquired CMBC property and supplies after September 30, 2001. A November 2001 GPO inventory found that some CMBC property had not been returned, was reported stolen, or was missing. The use of government owned GAO-02-367R Review of CMBC Shutdown Activities

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