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B-271308 1 (1996-04-18)

handle is hein.gao/gaocrptaedx0001 and id is 1 raw text is: Comptroller General of the United States Washington, D.C. 20548 Decision Matter of: Barnett K. Ragsdale File: B-271308 Date: April 18, 1996 DIGEST An employee who was subject to a 104-week waiting period before his next scheduled within-grade pay increase (WGI), erroneously received a WGI after just 5 months, and was overpaid for over 15 months until the agency discovered the error. The denial of his request for waiver of the resulting debt is sustained. Absent mitigating circumstances, employees are expected to know the waiting periods for WGIs. In this case, at the time of the error, the employee had been employed by the agency for 6 years, during which he had experienced two 52-week and one 104-week waiting periods for WGIs, and there are no apparent factors that reasonably could have led him to believe he was entitled to the early WGI. DECISION Mr. Barnett K. Ragsdale, a secretary with the General Accounting Office (GAO), appeals our Claims Group's settlement, Z-2942893, Jan. 30, 1996, denying his request for waiver of his $980 debt to the agency. We affirm the settlement. BACKGROUND The agency promoted Mr. Ragsdale from a GS-6, step 5 position to a GS-7, step 5 position on September 19, 1993. As a result, he was not eligible for his next within- grade increase (WGI) until September 1995, after completing 2 years of service at the new pay rate. However, due to an administrative error, Mr. Ragsdale received a WGI (step 6 of GS-7) effective February 20, 1994,1 just 5 months after his promotion. As a result, he received erroneous salary payments until May 13, 1995, when the agency detected the error during a quality control review. Mr. Ragsdale then was notified of the error and asked to refund the $980 in erroneous payments he had received. 'This was the date he would have reached eligibility for a WGI at the GS-6 level had he not received the promotion to GS-7 in September 1993. 406411

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