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B-271009 1 (1996-05-08)

handle is hein.gao/gaocrptaecd0001 and id is 1 raw text is: Comptroller General of the United States Washington, D.C. 20548 Decision Matter of: Eastman Kodak Company File: B-271009 Date: May 8, 1996 John A. Howell, Esq., Ross & Hardies, for the protester. Terence W. Carlson, Esq., Department of Transportation, for the agency. Tania L. Calhoun, Esq., and Christine S. Melody, Esq., Office of the General Counsel, GAO, participated in the preparation of the decision. DIGEST Contracting agency reasonably canceled a request for quotations where it determined--after reviewing an agency-level protest, the solicitation's specifications, and the quotations received--that the specifications might not reflect the agency's minimum needs, and where relaxed specifications might result in cost savings, as well as increased competition. DECISION Eastman Kodak Company protests that request for quotations (RFQ) No. DTOS59- 96-Q-3030, issued by the Department of Transportation (DOT) for copier equipment, was unreasonably canceled. We deny the protest. The RFQ requested quotations for copier equipment and maintenance under a multiple award Federal Supply Schedule contract. Firms were to provide pricing for 10 high-speed copier machines in accordance with various minimum specifications, as well as pricing for maintaining the copiers over a 60-month period. One component of the maintenance pricing was a basic copy allowance, expressed in terms of cents per page at a given number of pages--this component would be evaluated on the basis of 150,000 copies per machine, per month. Award would be made to the firm quoting the lowest overall price. DOT determined that three of the seven quotations submitted did not meet the RFQ's minimum specifications. Of the remaining four quotations, Kodak's was the lowest-priced. The contracting officer prepared and signed a purchase order to Kodak but, on that same day, DOT received an agency-level protest from one of the unsuccessful vendors complaining that certain specifications unduly restricted 13658

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