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B-216035-O.M. 1 (1984-09-20)

handle is hein.gao/gaobadwba0001 and id is 1 raw text is: STTS GO~vERNMENT GENERtAL ACCOUNTINGOQ Memorandum Septeer 20, TO Director, AFM) LTTED DrIIEMMtr Relea s Acting General Counsel- Harry. Van Cleve ItfCT: Electronic Certification - B-216035-O.M. By memorandum dated August 7, 1984, Senior Group Director, AFMD, John J. Cronin, Jr., requested our opinion ,oncerning the Department of Lhe Treasury's (Treasury) pro- posed use of electronic methods of certifying payments. This request results trom a Treasury inquiry as to GAO's views, and au~& ib incident to an ongoing review by your statt of con- rr1- -f cverpayments made under the Treasury Financial Com- munications System. For the reasons discussed below, we find no conceptual legal problems with the proposed plan. Current GAO and Treasury regulations require that vouchers presented to Treasury for payment bear a certifying officer's signature. However, we are told that GAO ana Treasury Inspector General reviews show that this is an inefficient practice which does not aftora a high degree of assurarce of proper certification. Electronic certification would eliminate the need to physically transport the completed voucner (SF 1166 or a similar form) containing the signature otf the certifying officer to Treasury for ve-ification prior to issuing payment. The certification and payment schedule would be electronically transmitted from an agency to Treasury, and would be verified by electronic means. In these circumstances you ask the tollowing questions: X PDoes a specific legal requirement exist requiring a written signature or will another method be acceptable as long as the payment is certified? *What are the legal requirements for alternative documentary evidence, in lieu of a written certifying officer's signature, to sat- isfy a legal certification? Will the system described in Attachment I provide adequate evidence that the payment has 75/o'

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