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B-250953 1 (1992-12-14)

handle is hein.gao/gaobadoen0001 and id is 1 raw text is: So7iI It4 t f thePntdr General ofthevUnitd states I'; -'i' flfloEjR pecIDi26 Hatter of: I ile: rate Secretary of the Senate Processing and Accounting for de minimis credits B-250953 December 14, 1992 ,.. , -I- it' A 4~. t . * tr~ * 4 %t .' - j4.4 rPi~I.t4* '7: L~ 1 ,, DECISION ,,This decision rsod to areus from Stuart Balderson, Financial Cerk oE the Senate, Office of the Secretary of the Senate, asking whether a de minimis ($100 or less) ta credit, which represents a refund of prior year payments, 0. may be accepted and applied against a current year invoice in lieu of requiring a refund check from the vendor. We understand Mr. Balderson to also be asking whether such a credit may be accepted withoutadjusting the prior year accounts to reflect the credit as a refund to the accounts. For the reasons given below, we have no objection to agencies treating such de rinimis credits in the manner Suggested, Hr. Balderson states that current procedures prohibit the credit from being applied to an invoice for a current fiscal Year and require the vendor to issue a checY in lieu of the credit. The check 4' then processed via SF 215 Deposit Ticket and credited to the fiscal year and account initially charged with the government payment via the SF 1220 Statement ot Tr3nsactions, According to Appropriations, Funds, and Receipt Accounts. Mr. Balderson aigues that the cost involved to the vendor and the 9overnment to convort a de minimis credit into a refund chick and process the check deposit exceeds the amount of the credit. ,r. lBalderson further argues that accepting de mlinjis, credit5 for prior fiscal years ard applying them : 9 * iqm.a.lmvi* os v6/t//&ff(uc~nhn:r.:calnM bIGEST ,' This Office has no objection to agencies accepting a credit and applying it against a current year invoice in order to V effect a refund of prior year payments in lieu of requiring ) a vendor to issue a refund check, unless the method of , amaking the refund is specifically governed by a law, .regulation, or contract, If the credit is for a de R'*minirmis amount of $100 or less, this Office also has no objection to agencies accepting the de minimis credit :v.without adjusting the prior year accounts to reflect the I-credit as a refd to the accounts 166 .. 344 4F I U.

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