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B-244473 1 (1992-01-13)

handle is hein.gao/gaobadnzp0001 and id is 1 raw text is: Comptroller General of the United States Wahington,DXC 20548 Decision Matter of: Coast Guard - Meals at Training Conference File: B-244473 Date: January 13, 1992 DECISION A decision has been requested concerning costs the Coast Guard may incur in providing meals and refreshments to its civilian employees and uniformed service members who attended an internal agency training conference.' For the reasons that follow, we conclude that the expenses the agency incurred may be paid and that under the discretion allowed to the agency by the applicable statute, costs for meals and refreshments, if otherwise prcperly incurred, are limited only by the application of good management practice. BACKGROUND The Office of Personnel and Training, Coast Guard Headquarters, sponsored a Personnel Officers Training Conference attended by both civilian employees and military members from December 10 to 13, 1990. A contract was made with an Arlington, Virginia, hotel to provide for conference facilities and equipment, lodging for 49 out-of-town attendees, a luncheon and a dinner for 81 people, continental breakfast for 85 people, and refreshments during the day for 85 people for 2 days and during registration. The Commandant of the Coast Guard advises in a memorandum dated April 12, 1991, that the meals and refreshments in question were specifically provided as an integral part of the Training Program. He states that in all cases it was necessary for participants to attend in order to accomplish the overall goals of the program, and that they could not take the meals elsewhere without missing the essential business being presented. Additional justification stated in the record indicates that providing the refreshments facilitated the goals of the training by saving time which was allocated to include additional course material. The coffee breaks also provided opportunity for more open discussion, and that without this opportunity formal workshops would have had to have been added, further reducing the course material that could be covered. 'This decision was requested by J.R. Dopler, Authorized Certifying Officer, United States Coast Guard.

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