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B-230382 1 (1989-12-22)

handle is hein.gao/gaobadnqw0001 and id is 1 raw text is: LThe Comptroller General of the United States SEWashington, D.C. 20548 Decision Department of The Army--Claim of the Hyatt Matter of- Regency Hotel File: B-230382 Date: December 22, 1989 DIGESTS 1. The Department of the Army may not use appropriated funds for payment of entertainment expenses such as meals, coffee breaks or buffets for employees attending an Army Audio-Visual Conference at their official duty stations. The Army, however, may use appropriated funds to pay costs resulting from an attendance guarantee of 300 persons for luncheon. Meal expenses of personnel attending the Army conference while on travel duty should be charged to their travel allowances. 2. The Army may not reimburse the Hyatt Regency Hotel for food and refreshments served. Payment may not be made on a quantum meruit basis where the Army could not have procured the goods or services had formal procedures been followed. DECISION The Finance and Accounting Officer, Anniston Army Depot, has asked, under our doubtful claim procedures, whether he should pay a claim by the Hyatt Regency Hotel for $4,239.94 in food and refreshment charges. We conclude that only the luncheon guarantee costs should be paid. BACKGROUND In 1986, the Department of the Army chose Lexington, Kentucky, as the site for its World-Wide Audio Visual Conference. Mr. Arnold Talbott, audio visual manager at the Lexington Blue Grass Army Depot (LBAD), was selected to coordinate the conference by his immediate supervisor. Mr. Talbott chose the nearby Hyatt Regency Hotel as the conference site. On July 15, 1986, he entered into a written agreement with Hyatt even though he was not a contracting officer and, under Army regulations, had no authority to enter into contracts on behalf of the government. See Army FAR Supplement 1.670-1 (1985). In o +7J 9q//10 361V

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