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B-232165 1 (1989-06-14)

handle is hein.gao/gaobadnly0001 and id is 1 raw text is: The Comptroller General of the United States Washington, D.C. 20548 Decision Use of Representational Funds by Foreign Matterof: Service Officers for Civic Club Meals File: B-232165 Date: June 14, 1989 DIGEST Representational funds may be used to reimburse Foreign Service Officers assigned overseas for civic club meal expenses incurred in connection with their official duties, provided the Chief of Mission approves such expenditures in accordance with applicable State Department Regulations. DECISION The certifying officer of the American Embassy in Dar es Salaam, Tanzania, has requested under the provisions of 31 U.S.C. S 2529 an advance decision from this Office concerning the legality of payment of two vouchers for representational expenses submitted by an embassy employee. The vouchers may be certified and paid provided the representational expenses are approved by the Dar es Salaam Chief of Mission pursuant to the Foreign Affairs Manual (FAM) and the Standardized Regulations of the Department of State. The Embassy Economics Officer, Mr. Frank G. Light, has the responsibility of analyzing and reporting on economic trends and assisting American businessmen in Tanzania. To accomplish this responsibility, he must meet and communicate regularly with host country government officials and leaders of the local business community. These government officials and business leaders attend periodic meetings of the local Rotary Club. The Economics Officer also attends Rotary Club meetings for which he incurs meal expenses to cultivate effective business relationships and to keep himself informed on current local business conditions. Because he incurs these expenses in connection with his official duties, he believes they should qualify as valid representation allowance expenditures. He therefore has submitted two vouchers dated July 5, and July 8, 1988, to the certifying officer for reimbursement of Rotary Club meals. It is these two vouchers that have been referred to this Office for an opinion.

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