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B-224995 1 (1987-12-11)

handle is hein.gao/gaobadmya0001 and id is 1 raw text is: OThe Comptroller General of the United States Washington, D.C. 20548 Decision Matterof Detense Logistics Agency -- Meals at Seminars File: B-224995 Date: December 11, 1987 DIGEST GAO is unable to determine, based on the available record, whether Department of Defense civilian employees and military officers may be reimbursed for meals provided as part ot a contractor's seminar held at their permanent duty station. Reimbursement ot meal expenses is permitted under 5 U.S.C. § 4110 (1982) under these circumstances when the meals were incidental to a tormal meeting or conference that extended outside the meal session; the attendance by the employee at the meals was necessary to full participation in the business of the meeting; and the employee was not free to partake of his meals elsewhere without being absent from essential business. Moreover, attendance at the meals alone would not be sufficient to justify reimbursement even if the other criteria were met. From the record supplied with the submission, it is impossible tor this Office to decide whether the employees attended the full sessions or only the meals for which they claim reimbursement. Accordingly, GAO advises DLA that payment may be made in the case of each employee only if there is substantial evidence that the meals in question were incidental to day-long sessions and the employee claiming reimbursement participated in the entire session on any day for which he submitted a claim. It there is insufficient evidence that those conditions have been met, the claim should be rejected. DECISION This decision is in response to a request from Mr. Peter H. Tovar, Chief of the Accounting and Finance Division, Office ot Comptroller, Defense Logistics Agency (DLA). Mr. Tovar requests the decision of this Office regarding the propriety of reimbursing six civilian employees and one military

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