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B-224688 1 (1987-06-08)

handle is hein.gao/gaobadmso0001 and id is 1 raw text is: o Z ~The Comptroller General of the United States Washington, D.C. 20548 Decision Matterof: Eric E. Shanholtz - Temporary Quarters Subsistence Expenses File: B-224688 Date: June 8, 1987 DIGEST 1. Voucher supporting Mine Safety and Health Administration employee's claim for temporary quarters subsistence expenses does not specify meals taken at restaurants or meals prepared in-quarters from groceries purchased in bulk. Although actual receipts are not required for meals or groceries consumed while occupy- ing temporary quarters, such expenses are only allowable if reasonable in amount and properly itemized. Minimum itemization necessary to support voucher here requires a showing of whether meals were taken in quarters or in restaurants to support agency computation of reasonable costs of those meals. 2. Determination of reasonableness of expenditures of employee for subsistence while occupying temporary quarters may be made by the employing agency by reference to statistics and other information gathered by Government agencies, such as U.S. Department of Labor, Bureau of Labor Statistics, regarding living costs in relevant area, and the Runzheimer Meal - Lodging Cost Index for meal expenses at restaurants. Employee who fails to provide information on his voucher to enable agency to effectively utilize Government data to determine reasonableness of employee's claim for temporary quarters subsistence expenses has failed to establish the Government's liability for the expenses he claims, and that voucher must be resubmitted or denied altogether. DECISION The Department of Labor's Chief of Financial Services for the Mine Safety and Health Administration has asked us to rule on the entitlement of Mr. Eric E. Shanholtz to temporary quarters subsistence expenses (TQSE) in connec- tion with his transfer from Helena, Montana, to Lexington, Kentucky, in September 1985. Mr. Shanholtz, his wife and two children, ages 10 and 3, initially resided in a

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