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B-222366 1 (1986-09-08)

handle is hein.gao/gaobadmlm0001 and id is 1 raw text is: The Comptroller General of the United States Washington, D.C. 20548 Decision Matterof. John K. Siegert - Expenses of Training at Non-Government Facility - Cancellation Fee File: B-222366 Date: September 8, 1986 DIGEST Defense Logistics Agency employee was orally authorized to attend seminar at non-government facility but the authoriza- tion was later cancelled. Since the employee was not notified of the cancellation until too late to avoid a cancellation fee, our Office will not object to payment or reimbursement of seminar cancellation fee. DECISION This decision is in response to a request from Mr. Peter H. Tovar, Chief, Accounting and Finance Division, Office of the Comptroller, Defense Logistics Agency (DLA.). The request concerns a seminar cancellation fee incurred by Mr. John K. Siegert. We hold that the DLA may pay the fee or reimburse Mr. Siegert upon proper proof of payment. BACKGROUND The administrative report concerning this case, prepared by DLA's Office of Comptroller, states that Mr. Siegert was given oral authorization by his supervisor on October 1, 1984, to make reservations for an IBM-PC seminar. This seminar, from October 31, 1984, through November 2, 1984, was offered by the Center for Advanced Professional Education (CAPE), at a non-government facility. The record shows that Mr. Siegert's written travel orders were cancelled on October 23, 1984. Due to DLA error and through no fault of his own, Mr. Siegert was not informed of the cancellation until October 30, 1984. On that same day, Mr. Siegert telephoned CAPE to cancel his seminar reserva- tion. Mr. Siegert was billed for $372.50 (one-half of the registration fee) for not cancelling his reservation at least 3 days prior to the beginning of the session. The fee in question is a standard charge imposed by CAPE, as prescribed in the course brochure. Mr. Siegert is seeking reimbursement of this late cancellation fee. o~&~ ~J5

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