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B-221662 1 (1986-07-28)

handle is hein.gao/gaobadmjz0001 and id is 1 raw text is: *l- 1 -2-- 0. T4 COMPTROLLER GENERAL DECISION . 0*F THE UNITED STATES 4WASHINGTON, 0. C. 20548 FILE: B-221662 DATE: July 28, 1986 MATTER OF: Miguel H. Cintron DIGEST: Federal employees may be allowed reim- bursement of their expenses when they reserve hotel accommodations for an offi- cial travel assignment and forfeit the room deposit because the assignment is subsequently canceled, but only if they exercise reasonable prudence in minimizing the costs involved. Hence, an employee of the Army Corps of Engineers may not be reimbursed for a forfeited room deposit where it appeared that he could have avoided the forfeiture if he had taken reasonable action to notify the hotel promptly after learning of the cancella- tion of his trip, and he failed to take that action. The question presented in this matter is whether a Government employee may be reimbursed for the expense of guaranteed motel room reservations secured in preparation for a temporary duty assignment that was canceled.j/ In view of the particular facts of record, we conclude that reimbursement may not be allowed. Background The claimant, Mr. Miguel H. Cintron, is an environ- mental engineer employed with the Army Corps of Engineers at Omaha, Nebraska. On Friday, July 19, 1985, he reserved rooms for himself and three fellow employees at a motel in Edgewood, Maryland, for the evening of Sunday, July 21, 1/ This action is in response to a request for an advance decision received from Mr. L. C. Williamsen, Finance and Accounting Officer, Omaha District, Army Corps of Engineers, concerning the propriety of certifying a voucher in the amount of $151.20 in favor of Mr. Miguel H. Cintron. 0 to \to -13 0 53 -

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