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B-214152 1 (1984-06-28)

handle is hein.gao/gaobadltu0001 and id is 1 raw text is: T, °COMPTROLLER GENERAL DECISION .*OP THE UNITED 8TATE9 9 WASHINGTON. 0. C. 20548 FILE: B-214152 DATE: June 28, 1984 MATTER OF: Cullen P. Keough DIGEST: To reduce his indebtedness for travel funds that his agency had advanced him, the employee submitted a claim for expenses he had incurred 11 years previously to ship his household goods incident to a permanent change of station. Even though his claim was barred by 31 U.S.C. S 3702(b)(1) and his agency's salary deductions under 5 U.S.C. S 5723(f) to collect the advance of funds were not barred, the employee's debt for the advance may be reduced to the extent of the allowable transportation expenses since the advance and allowable expenses involved the same transaction so that the employee had the defense of recoupment, which is never time- barred. Mr. Cullen P. Keough, a Department of Labor employee, may have offset from his indebtedness for travel funds advanced to him the allowable expenses he incurred to ship his household goods incident to the permanent change of station on account of which the funds had been advanced.1 Mr. Keough transferred from Chicago, Illinois, to Kansas City, Missouri, in July 1972. He received an advance of funds in the amount of $1,537 in connection with his transfer and paid $1,710 to the shipper. Under the appli- cable law and regulations the Government would not reimburse him for the cost of additional insurance or for the cost of moving household goods exceeding 11,000 pounds. Therefore, he was entitled to reimbursement of only $1,170.32 from his employing office, or $357.68 less than it had advanced to him. At the time of his transfer, he did not submit to the employing office a voucher showing his payment of authorized transportation expenses. Ordinarily the amount of the advance would have been reduced by the authorized transpor- tation expenses he paid, but his failure to submit a voucher 1 The Assistant Secretary for Administration and Management, Department of Labor, requested this advance decision.

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