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B-213163 1 (1984-02-06)

handle is hein.gao/gaobadlnf0001 and id is 1 raw text is: THE COMPTROLLER GENERIAL OECIION OP THE UNITED UTATEE WASHINGTON, 0.C. 20548 FILE: B-213163 DATE: February 6, 1984 MATTER OF: A. Brinton Cooper III 0IGEST: An employee on a temporary duty assignment returns home late in the day after being notified of a death in the family and is required by the motel to pay for his room for that day due to the lateness of his departure. Since the employee was in a travel status on official business at the time he became obligated to pay for the motel room, his lodging costs may be con- sidered an actual and necessary expense of travel within the meaning of the Federal Travel Regulations and included in his actual subsistence expense allowance for that day. The issue in this decision is whether an employee on a temporary duty assignment who returns to his duty station in the evening due to a death in the family may be reimbursed for the cost of a motel room for the day he returned home.1 We hold that actual and necessary expenses incident to offi- cial travel include lodging costs in these circumstances. BACKGROUND Mr. A. Brinton Cooper III, an employee of the United States Army whose duty station is Aberdeen Proving Ground, Maryland, was assigned to temporary duty in Annapolis, Mary- land, May 4-6, 1983. Late in the afternoon of May 5 he received notification of a death in his family and returned home departing Annapolis at approximately 6 p.m. Due to the lateness of his departure he was required to pay for the 1 This decision results from the request of Bernard F. McCullough, Finance and Accounting Officer, Armament Research and Development Center, U.S. Army Armament, Muni- tions and Chemical Command, Dover, New Jersey, on the voucher of Mr. A. Brinton Cooper III. This matter was forwarded through the Per Diem, Travel and Transportation Allowance Committee which assigned it Control No. 83-18. Da27 1 L

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