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B-208794 1 (1983-07-20)

handle is hein.gao/gaobadlfm0001 and id is 1 raw text is: THE COMPTROLLER GENERAL OECISION . OF THE UNITED STATES O~ '% 'WASHINGTON, 0. C. 20548 FILE: B-208794 DATE: July 20, 1983 MATTER OF: Social Security Administration employees - Claims for actual subsistence expenses while on temporary duty DIGEST: Employees were authorized actual subsist- ence expenses for the first 30 days of their temporary duty assignment in Westwood, California. Employees obtained lodging at monthly rate and at significant savings over average daily rate charged for other available lodging. Lodgings savings resulted in proportionally higher meal expenses than agency anticipated, causing agency to question reasonableness of employees' meal expenditures. Employ- ees are entitled to reimbursement only for reasonable expenses for meals since a traveler is required to act prudently in incurring such expenses. Here, the agency had established guidelines limiting the amount that employees properly could spend on meals, and the employees' expenditures were within those guidelines. Since there is no further evidence that the meal expenses claimed were extravagant or unreasonable under the circumstances, the employees may be reimbursed for their expenditures. The issue in this decision is whether five employees are entitled to reimbursement for their actual meal costs while they were on temporary duty in a high rate geographical area. We hold that the employees may be reimbursed for their stated meal costs since they had been authorized actual subsistence expenses for the first 30 days of their training assignment. Furthermore, they had limited their meal expenditures during that time In accordance witn estab- lished agency guidelines governing the amount that employees could properly spend on meals while traveling on official business. We find nothino in the record to indicate that the employees' meal expenses were extravagant or otherwise unreasonable under the circumstances described. 0 bID U

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