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B-207517 1 (1983-04-13)

handle is hein.gao/gaobadkzq0001 and id is 1 raw text is: THE COMPTROLLER GENERAL DECISION . oF THE UNITED STATES WAS H I NGTO N. 0.C. 20548 FILE: B-207517 DATE: April 13, 1983 MATTER OF: Judy A. Whelan - Subsistence Expense - Meals Provided by Government DIGEST: Where employee is authorized travel to attend a training conference in a high rate geographical area and lunches are provided as an integral part of the training, her reimburse- ment for actual subsistence expenses otherwise limited to $75 a day must be reduced by the value of the lunches to the employee. This action is in response to a request for an advance decision from a certifying officer of the Bonneville Power Administration (BPA), Department of Energy, on the question of whether it is permissible to pay Ms. Judy A. Whelan, a BPA employee, actual subsistence expenses without a deduc- tion for luncheons paid for by the Government while Ms. Whelan was attending a conference. We conclude that an appropriate deduction must be made from the travel voucher for the meals provided. Ms. Whelan was authorized reimbursement of travel and subsistence expenses to attend The 4th Annual Government Cash Managers Conference, held in Washington, D.C., between February 24 and 26, 1982. The registration fee for this conference, which included continental breakfasts and two luncheons, was $395 paid directly by BPA. Ms. Whelan stayed at the hotel hosting the conference at a daily cost of $88.80 which was consistent with the rate advertised by the sponsor. However, the conference lodging cost incurred exceeded the maximum statutory actual subsistence allowance of $75 per day in Washington, D.C. Ms. Whelan filed a travel voucher in which she claimed actual subsistence expenses of $75 per day for February 23 to 25 and $11.50 for breakfast and lunch on February 26, 1982. Because the cost of two luncheons on February 23 and 24, 1982, was paid by BPA, the certifying officer has proposed a deduction of $15 for each luncheon based upon cost information provided by the sponsor. The certifying officer has not proposed a reduction for the continental breakfasts, presumably because such breakfasts are generally very limited in nature and do not represent a complete meal.

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