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B-200079 1 (1981-04-03)

handle is hein.gao/gaobadjgz0001 and id is 1 raw text is: TAE CDMIPTIRDLLE GENEPAL WASHINGTON. D.C. 20548 FILE: B-200079 DATE: Aprijl 3, 181 MATTER OF: Lois E. Bennett - Actual Subsistence Expenses for Noncommercial Lodgings DIGEST: Where employee who stayed with parents while on temporary duty submitted break- down of parents' costs which appears to agency not to represent actual costs, employee may be required to submit ad- ditional information explaining or substantiating expenses before claim is paid. This decision is in response to a request from Sol Cohen, Director of the Finance Division of Region 9, General Services Administration, for a decision con- cerning a reclaim voucher submitted by Ms. Lois E. Bennett. Ms. Bennett is claiming reimbursement of $34 for lodging costs of $17 per day incident to a temporary duty as- signment in Los Angeles. She was authorized actual sub- sistence expenses not to exceed $50 per day but stayed at her parents home. She submitted a receipt from her mother for $40 for the 2 days in question with her original voucher. This amount included a $3 breakfast charge for each day. The lodging costs claimed on this voucher were challenged on the basis of Clarence R. Foltz, 55 Comp. Gen. 856 (1976), where we held that an employee could not be paid a per diem allowance for lodgings provided by friends or relatives in the absence of a showing that the amount claimed was reasonable and based on the additional expenses incurred by the host as a result of the employee's stay. In order to comply with this requirement, Ms. Bennett submitted a signed breakdown of her parents' increased costs as follows: ITEMIZED STATEPIENT OF ACTUAL COSTS INCURRED WHEN A GUEST STAYS AT TH1IE RESIDENCE OF MR. & MRS. ROBERT M. BENNETT Linen Service; towels and sheets ............. $ 6.00 Housekeeping Services; one hour @ $7.00 hr... 7.00

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