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B-200867 1 (1981-03-30)

handle is hein.gao/gaobadjgn0001 and id is 1 raw text is: THE COMPTROLLER GENERAL OF THE UNITED STATES WASHINGTON. 0.C. 2054e FILE: B-20 MATTER DIGEST: 0867 DATE: March 30, 1981 OF: Patricia Worthy Clement -/Unexplained loss of travel fund advanc Where travel advance funds obtained by employee's secretary on basis of employee's signed request remain unaccounted for in circumstances giving rise to dispute as to whether funds were returned'to Government when travel plans were cancelled, employee may not be relieved of liability for their loss on basis that she never obtained physical possession of such funds. Travel advancements are considered to be like loans to employee and, thus, her personal funds. Where employee cannot show that funds were either expended for travel or refunded to the Government, she is liable for their amount. This action is in response to a letter dated October 9, 1980, from Mr. Gerald R. Pierce, Authorized Certifying Officer, Department of Housing and Urban Development (HUD), requesting an advance decision as to whether a claim by Patricia Worthy Clement, a former employee of HUD, for refund for $230 withheld from a travel voucher to recover two outstanding travel advances, may be certified for payment. Ms. Clement was issued two travel advancements on January 9 and 18, 1978, for $80 and $150 respectively, which were to be used by her to pay her travel expenses during two scheduled trips. Both of these trips were subsequently cancelled. The record indicates that Ms. Clement never obtained personal possession of these funds. The $80 cash travel advance was obtained from an imprest funds cashier by Ms. Clement's secretary who did not give the funds to Ms. Clement but, upon learning that the first trip had been cancelled, retained them in her own desk drawer for use in connection with the second trip. The secretary also obtained the travel advance of $150 for the second trip. She states that she did not deliver these funds to Ms. Clement because she learned within 30 minutes of obtaining the second travel advance, that the second trip had also been cancelled. She states that she returned tl -. Z tj k-,o W 11

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