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B-200404 1 (1981-02-12)

handle is hein.gao/gaobadjcn0001 and id is 1 raw text is: / \THE COMPTROLLER GENERAL DECISION L.(~: ~ -OF THE UNITED STATES WASHINGTON. 0. C. 20548 FILE: B-200404 DATE: February 12, 1981 MATTER OF: Travel Advances of Allen Lupfer and Edwin Ulrich DIGEST: Employees who were directed to put travel advances in custody of cashier are not personally liable for loss of funds sustained in robbery of office safe. Travel advances are normally treated as personal funds of recipient employee, but when returned pursuant to official request and for convenience of Government, funds reverted to status of public monies. SeeComp. Gen. Decs. Cited. This istan advance decision to C.E. Tipton, Authorized Certifying Officer of the Forest Service, Department of Agriculture, concerning the propriety of reissuing final salary withheldpursuant to 5 U.S.C. § 5705 in satisfaction of unused and unreturned travel advances. The advances,,.in the amount of $300 each, were originally issued to-, Allen Lupfer and Edwin Ulrich, .members of the Young Adult Conservation Corps,,employed in the Forestry Sciences Laboratory in Olympia, Washington (the claimants/employees). The funds were stored in a cash box in the Laboratory office safe, along with imprest fund cash, completed vouchers and a former employee's undelivered salary check. On February 26 or 27, 1979, the safe was opened without force and the cash box was removed by an unknown person or persons,_ In our opinion the circumstances of the loss are such that the employees should not be held personally liable and the salary checks may be issued at this time. Briefly, the facts are as follows. Shortly before Messrs. Lupfer and Ulrich received their $300 advances, two other Corps members at the Olympia Laboratory had terminated their employment without return- ing their unused travel advances. -The claimants' supervisor,,after receiving permission to use the office safe for the voluntary deposit and safekeeping of travel advances,Jhad requested that the claimants place their travel advances in the custody of the cashier.' This they did~on February 20, 1979, at which time Mr. Lupfer turned over the full $300 and Mr. Ulrich turned over $280, promising to bring the rest later. 'The cashier was then told how much to disburse to each employee for each trip. This procedure was followed during the week of February 20th, whe, at the direction of the supervisor, the employees were given $50 each for a trip. On their return they each turned in a voucher for $48 and $2 in cash. This left $252 of Alan Lupfer's advance and $232 of Edwin Ulrich's in the safe at the time of the robbery. 1~1q335

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