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B-192018 1 (1979-10-22)

handle is hein.gao/gaobadhrq0001 and id is 1 raw text is: THE COMPTROLLER GENERAL DECISION OF THE UNITED STATES WASHINGTON, D. C. 20548 FILE: B-192018 DATE: October 22, 1979 MATTER OF: Ujse o Penalty Mail by Court Reporters in ,Mailing Official Court Correspondence DIGEST: 1. United States court reporters must pay for post- age and associated expenses of mailings of official court correspondence pursuant to their duties under 28 U.S.C. 5 753, because of the requirement that they must furnish all supplies at their own expense. The statute allowing official mail of officers of the United States (39 U.S.C. .§ 3202) to be sent without postage prepaid does not exempt the court reporters from bearing the ultimate costs of the postage. The reporters may be permitted by the Administrative Office of the United States Courts to use penalty mail on a reimbursable basis in connection with the part of their duties which does not involve sale of transcripts for a fee. ' 2. Court reporters may not use penalty mail enve- lopes for fee-generating correspondence even though they reimburse the Administrative Office of the United States Courts if Office determines that such activities are not official business. 39 U.S.C. S 3202 permits use of penalty mail only for official business. The Administrative Office of the United States Courts (Admin- istrative Office) requests our decision on whether United States court reporters (court reporters) can use the penalty mail privilege for the mailing of court documents. The penalty mail privilege includes the use, pursuant to 39 U.S.C. S 3202 (1976), of envelopes preprinted with the words Postage and Fees Paid, followed by the name of the Government agency and an identify- ing number. Psta-l=Sw-vice ManualA- 137.24. It is used to send official Governmeat mail without prepayment of postage. Official mail of departments and agencies must also carry the legend Official Business, and must specify the penalty for unlawful use (39 U.S.C. § 3203(a)). Hence, it is referred to as penalty mail. A Government agency which uses penalty mail must pay the costs of the postage from its appropriations. 39 U.S.C. 5 3205

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