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B-189956 1 (1977-12-12)

handle is hein.gao/gaobadfld0001 and id is 1 raw text is: I . THf lCOMVPTRC . 'SENERAL 3ECISI N - , *OF THE UNI U STATEl W ASH INo01ON, 0. C. e5-1 FILE: B-189955 CDATE:December 12, 1977 4 AATTER OF: Ruidoso Aviation Inc. ! C) DCGEST: Where Government's administrative error in adding up bid on abstract of bids resulted in erroneous award to second low bidder, award was improper and new requirements should be readvertised rather than exercising option under current contract; moreover, award to low bidder (protester) at present time on terms proposed which deviate from those in original invitation would be improper. Ruidoso Aviation Inc. (Ruidoso) protests the award of! t contract to H. Webb Hayes and Associates (Hayes) under invitation for bids (IFB) No. R3-77-22, issued on February 4, 1977, by the United States Forest Service for the lease of two aircraft for 1 year with the ortion of renewing for the 2 following years. Bids were opeaed on March 8, 1977, and the Forest Service reports that on May 18, 1977,-award was made to the alleged low bidder, Hayes, for items Nos. 1 and 2 in the amiunt of $223.45 per day per aircraft daily rental rate during the guaranteed days and an opt±onal period flight race per hour for use outside the guF.ranteed period of $207.45. By letter dated May 23, 1977. the Forest Service nitified Rui'oso vhat award had been made to Hayes. The contracting officer repc.rts that on July 20, 1977, a reresentative of Ruidoso visited his office to discuss the award. Ruidoso's representative staced that chz Hayes bid did not add up to the figure shown on the bid abatract sheet. Upon recalculating the prices bid by Hayes, an error in addition was discovered for the first time. Hayes' actual bid was $114,594 rather than $110,925 which appeared on the abstract. Tharefore, Ruidoso's bid of $113,880 was in fact the low bid, and the award should have been made to that firm. By letter dated August 13, 1977, to the Forest Service, Ruidoso stated that in view of the short time remaining on the contract this year, it would be impracticable for the firm to assume the contract for the remainder of the guaranteed period in 1977. Ruidoso indicated - 1-

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