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B-179610 1 (1976-08-03)

handle is hein.gao/gaobaddiz0001 and id is 1 raw text is: <-0.1E - R~ . e oS ' THE COMPTROLLER GENERAL DECISION -aOF THE UNITED STATES WASHINGTON. D.C. 20548 FILE: B-179610 DATE: August 3, 1976 MATTER OF: U-Haul International q -77C/ DIGEST: 1. Where contractor under contract with Navy provides service members with rental vehicle and cash advance to cover fuel, oil, toll and trip permit costs in connection with Navy's Do- It-Yourself moving program and service member neither submits receipts for expenses incurred nor otherwise accounts for use of cash advance, contractor may be reimbursed for the cash advance when billing invoice is accompanied by a receipt for the cash advance and whatever journey receipts the serviceman may have turned in. Service member's failure to comply with Navy directives requiring member to surrender all journey receipts and unused portions of cash advance is matter for resolution by Navy Department. 2. Where contractor submits only an invoice in support of its claim for reimbursement of allegedly paid cash advance, contractor has failed to submit best evidence in support of claim and is not entitled to reimbursement until such time as a cash advance receipt is submitted or, alternatively, corroborating secondary evidence is furnished in form of service member's surrendered journey receipts or contrac- tor's running expenditure accounts. This action is in response to a letter dated April 4, 1975, from U-Haul International (U-Haul), a moving subsidiary of Amerco Systems, forwarded here by the Director, Freight Depart- ment, Navy Regional Finance Center, Washington, requesting reconsideration of our settlement (claim Z-2516754(l) et. al.) of December 5, 1974, which disallowed undocumented reimbursement claims for cash advances allegedly paid military personnel in con- nection with the Navy's Do-it-Yourself moving program and allowed those claims supported by a receipt for the cash advance. Although subsequent to our partial disallowance of December 5, 1975, U-Haul submitted reclaim invoices and, in some cases, supported such invoices with additional documentation, the Navy has declined to reimburse U-Haul for the claimed cash advances because the reclaim invoices were not * ** properly supported with necessary receipts in accordance with implementing regula- tions. - 1 --

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