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B-183592 1 (1975-11-17)

handle is hein.gao/gaobadcss0001 and id is 1 raw text is: %.R 0 THE COMPTROLLER GENERAL DECISION OF THE UNITED STATES SWASHINGTON, D.C. 20548 FILE: B-183592 DATE: November 17,1975 MATTER OF: United Camera, Inc. DIGEST: Based on entire record of claim, including fact that agency prematurely destroyed delivery receipts in contravention of agency's record disposal program, which receipts were evidence of receipt by Government of supplies under Blanket Purchase Agreement, claim should be paid as claimant has adequately substantiated entitlement to funds. United Camera, Inc. (United), has requested reconsideration of our Transportation and Claims Division settlement of August 5, 1974, in which its claim in the amount of $871.64, representing charges for photographic supplies delivered to the USS CASCADE during February 1971 under Blanket Purchase Agreement (BPA) No. N00298-70- A-0177, was disallowed because of the lack of records to substantiate the claim. The above amount represents the total charges under 20 invoices for various alleged deliveries made under the BPA in response to telephone calls from the vessels. While United has submitted the invoices as evidence of the validity of its claim, there is no evidence in existence to show that the Government actually received the supplies. The signed delivery receipts, which would constitute adequate evidence of receipt, have been destroyed by both the Navy and United under their respective record-keeping policies because of the age of the documents. As stated previously, this claim is for deliveries made during February 1971. United states that it billed the Navy during its normal billing cycle but was never paid and did not follow up on the nonpayment until September 19, 1972. The delay in United pursuing the claim appears to have been caused by that firm's converting to computerized bookkeeping. Upon inquiring as to its claim in September 1972, United was advised by the Navy that since the records necessary to substantiate delivery of the items.in question had been destroyed, it could not pay the claim. - 1 -

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