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B-140073 1 (1975-09-15)

handle is hein.gao/gaobadcpd0001 and id is 1 raw text is: THE C MIVIPTR t..LER GENERAL DECISION e OF THE UNITED STATES WASHINGTON, D. C. 20548 FILE: DATE: SEP 1 51975 y7 S B- 140073 MATTER OF: David P. Corst--Acceptability of Credit Card Payment for Car Rental DIGEST: Rental car agreement stating cost had been charged to personal credit card does evidence that employee incurred rental cost as a personal obligation and will be regarded as satisfying receipt requirements of FTR pars. 1-11.3c(5) for purpose of reimbursing employee for cost of rental car. Credit card nim- ber need not be shown on invoice. From the nature of the transaction it must appear that the Govrern- ment could not be held liable for the expense in the event of nonpayment of the obligation by the emp loyee. This action involves a -equest for a decision submitted by the Department of H1ousing and Urban Development (HiUD) as to the propriety of reimbursing Mr. David P. Corsi for the cost of renting a car while Lraveling on official business. The record indicates that, although Mr. Corsi did not furnish a -receipt showing that he paid the cost of renting the car, he submitted a copy of his rental agreement with Airways Rent-A-Car. This agreement shows the cost of the rental, the basis for the charges, and is stamIped, This bill has been paid through Dank Americard. hr. Corsi's claim for the cost of the car rental was administratively disallowed by IIUD because our decision 39 Comp. Gen. 164 (B-140073, September 4, 1959) was inter- preted as requiring his credit card number to be shown on the agreement. Moreover, iUD apparently believes that this agreement should not be accepted as a receip since any traveler could, in this manner, stamp a copy of a rental agreement. In 39 Comp. Gen. 164, supra, we recognized that where an employee obtained goods or services on his personal credit, an invoice from the vendor would not generally be considered to be a receipt in the strict sense of the word since it does not constitute a written acknowledgment that the employee has paid a certain sum. Ilowever, in view of generally accepted business practices, we held that evidence of a personal obliga- tion incurred by a traveler for allowable goods and services would be regarded as being in the nature of a receipt and satisfying the . requirements of section 11 of the Standardized Government Travel Regula- tions (now, Federal Travel Regulations (FPMR 101-7), para. 1-11.3c(5), (May 1S73)). LA_ 01 q 36 PUBLISHED DECISION 55 Comp. Gen.

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