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B-233807 1 (1990-08-27)

handle is hein.gao/gaobacywu0001 and id is 1 raw text is: United States General Accounting Office Washington, D.C. 20548 Office of the General Counsel B-233807 August 27, 1990 Walter W. Pleines Department of Health and Human Services Social Security Administration Division of Finance Baltimore, Maryland 21235 Reference #: S6CB-215 Dear Mr. Pleines: This responds to your request for clarification of our prior decisions dealing with the costs of meals and breaks at employee's official duty stations. According to your letter, the Social Security Administration (SSA) periodically sponsors offsite training sessions, conferences and management seminars where attendance by certain employees is compulsory. Often charges for meals, coffee breaks or refreshments are incurred as part of the training conference or seminar. You presented us with a number of issues regarding when the costs of meals, breaks or refreshments are payable or reimbursable for government and nongovernment sponsored meetings, conferences and seminars.l/ We answer and discuss your queries below. Specific statutory authority exists for the government to pay for the meals of government personnel in travel status. 5 U.S.C. § 5702 (Supp. V. 1987). Thus, authority exists to pay for meals for civilian personnel in travel status as long a's the total cost does not exceed the maximum per diem allowance. See Federal Travel Regulations (FTR), para. 1- 7.1 (supp. 20, July 1, 1986). See also 60 Comp. Gen. 181 (1981). Actual subsistence expenses are also available when such expenses are unusually high due to special or unusual circumstances. FTR, para. 1-8.1 (Supp. 20, July 1, 1986). 1/ We have assumed for purposes of the discussion that follows that you would charge the need and refreshment expenses against regular operating appropriations, not against your official Representation and Reception appropriation. See .Pub. L. 108-166, § 103 Stat. 1159, 1177 (1989). With respect to the latter, see B-223678, June 5, 1989 and cases cited therein. CalP

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