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124360 1 (1984-05-24)

handle is hein.gao/gaobacxwd0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE c WASHINGTON, D.C. 20548 ISouPCEf ColU\ITY May 24, 1984 ND ECONO'IC DEVELOPMENT Mr. William Bettenberg Director, Minerals Management Service Department of the Interior Dear Mr. Bettenberg: Subject: Safeguarding of Proprietary Data at Minerals Management Service OCS Regional Offices (Code 005578) As part of our ongoing assignment entitled Review of the Department of the Interior's Ability to Access and Use Outer Continental Shelf (OCS) Data, we reviewed Minerals Management Service's (MMS) procedures for assuring the confidentiality of proprietary data. Data are considered proprietary when, if dis- closed, they could result in significant competitive disadvantage and financial loss to the owner. Proprietary data are frequently furnished by private companies to MMS in the conduct of the offshore oil and gas leasing program. For example, proprietary geological and geophysical data used by companies to identify potential oil and gas resources are furnished to MMS. This letter is to apprise you of instances we found where MMS regional offices are not complying with Interior or government- wide standards for safeguarding proprietary data, and of the need for appropriate corrective action. These observations are being provided to you at this time because we recognize that MMS is attempting to improve its safeguarding of proprietary data and believe that these observations will be helpful in this effort. At the four OCS regional offices, we reviewed the results of physical security and computer-related inspections done by MMS headquarters' security officers, interviewed regional security officials, and observed regional office physical and automated data processing (ADP) security measures. As part of our review, regional security officials completed a physical security check- list--the same checklist used by MMS inspectors. Our field work was conducted between October 1983 and March 1984. We reviewed two aspects of safeguarding: the physical security of the regional offices and the controls over ADP systems within the regional offices. We also determined whether MMS conducted risk analyses to identify the appropriate level of security. MMS is required by the OCS Lands Act, the Financial Integrity Act, and by its own policies to protect proprietary data OAiq 0-

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